Application deadlines for 2008 will be published in January 2008.

Please download application form here.

For one year there are three decision making meetings on applications, as a guide please see below:

Eligibility
In order to consider your application we need complete and precise information. The application is considered complete if no substantial information on the project is missing from the application form. The project should be worked out in detail, providing as much factual information as possible.

An applicant (NGO, institution, groups of individuals) can submit only one project proposal per application deadline. If the project has been refused once by the Local Board, it cannot be considered again.

The application form should be completed in English.

With the application form please send additional material of the artistic work you, your group or organisation has already done (CV's, photos, brochures, catalogues, press cuttings, video or audio material, etc). Choose the best or most representative material. The additional materials you can send by regular mail or submit to the office directly.

If your project involves other artists or organisations please provide information about them, for example CV's or any other material.

Publicity - All advertisements and publicity associated with your project must carry our logo (download the logo).

The project must not have started - The project start date should, ideally be at least one month after our decision date to allow time for you to receive our offer letter and comply with any conditions. This will not apply for applications that undergo urgent procedures, such as mobility grant.

Other funding sources for your project - We will not normally meet 100% of the cost of the project and, in most cases, a minimum of 10% of the cost of the project should be from other sources.

Please ensure also you include in-kind contributions in both your projected income and expenditure. In-kind contributions can include, for example: voluntary labour, administrative costs, donated equipment, use of premises or office space for the project.

Your funding from other sources does not have to be completely in place before you apply, but you must have a clear idea of where it will come from.
Support for technical equipment in a small percentage of project budget is allowed.

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Writing your application

The following guidance summarises the information we will need under each question of the application form relating to your proposal. It is in your interest to ensure that your application does justice to your proposal.

Question 1: Name of project
Please state the title of the project you are organising, if your project is part of a larger festival than include also the name of that festival (or event).

Question 2: Project Partner(s)

Organisation
The organiser can be an individual, a group of individuals, an NGO or an institution. If there are several partner organisations involved in your project they must be included as 'project partners' and it must be stated who is taking the lead in the project implementation.

Question 3: Contact person and function
One or maximum two persons in charge of the project implementation should be stated. This person shall also be the main contact for the local office during the process of completing the application.

Question 4: Address, Telephone/Fax, E-mail
Please state the exact address and contact details of the contact person and organisation.

Question 5: Date of Project
Please state the starting date of the project and the ending date of the project. The project must not start before the decision meeting date of the SCPKS.

Question 6: Place(c)
Please state the exact place and if possible the exact venue (hall, gallery, museum, theatre) of the project. Please attach a letter of agreement from the partner organisation for venue booking.

Question 7: Project Description
Give us a detailed description of your proposed project and include a timetable of all events/activities. We are interested in the concept, participants, technical details, dynamics of realisation, etc. Factual precision contributes to the credibility of the project and a detailed description helps to recognise and understand the specific qualities of the project. Additionally, please provide information on the following issues (if applicable to your project):

• Marketing your project - tell us how you plan to reach the people your project is aimed at. Include details of any proposed marketing activity.
• Management of your project - describe how you will manage the artistic, administrative and financial elements of your project.
• Artistic quality of the project - tell us the names and experience of the artists involved, tell us how you will ensure that artistic quality is as high as possible.

Question 8: Priority Areas as defined in SCP
The project has to be relevant to at least one of the priority areas as defined in the in the regional working guidelines. Please tick the priority area(s) applicable to your project.

BUDGET

Subsidies will be offered for particular and clearly listed costs. It is therefore necessary to present the entire budget plan for your project: please state all costs expected to occur for the realisation of your project.

Production Costs
Please state all costs regarding the producing of your project: items or goods that you will purchase or rent; renting of venues (for rehearsals or performing); renting of technical equipment, renting of a transportation vehicle; services provided by various companies (printing costs, music studio, etc).

Organisational/Administrative Costs
Organisational/Administrative Costs are expenses which the organiser bares while organising the project, for example: office rental and maintenance, running costs, etc. Included here are the travel costs, accommodation, per diems, etc.

Fees and Copyrights
Please state all the honorary payments that will be made through a contract or a receipt, for example: translation costs, designer's fees, actors' fees, accountant's fees, tailor's fees, etc. Copyrights costs are included in this section.

FINANCIAL PLAN

The financial plan must show how you intend to provide finances to cover the costs listed in the budget. We expect a minimum of 10% of the total cost of your project to come from other sources of funding. Monetary or in-kind contributions from other sources are recognised as additional funding.

Subsidies requested or granted from
Name other foundations, institutions, corporations and sponsors that you asked for funding support.

R (requested) / G (granted)
If you have applied to another source/organisation but have no answer yet, please tick the R (requested) letter; if your application has been considered and approved for support than tick the G (granted) letter.

Item No. (A1, A2, B3, D1)
In this column please state the Item number from the previous page of Budget to explain what costs are covered by whom. For example, A1 item from the Budget section was covered by XXX Foundation.

CHF
The last column on the right requires that you tell us the total amount requested/granted from a particular financial source. All amounts must be presented in Swiss Francs, CHF ( for a currency converter you can go to: www.x e .com/ucc/)

Contribution by the organiser
Please tell us the amount of costs and which items are covered by the organiser (that is your organisation, association, etc) of the project.

Amount asked from Swiss Cultural Programme in the Western Balkans
Please tell us the amount you are asking from Swiss Cultural Programme in the Western Balkans and for what items (please refer to Budget section and define items, such as: A1, A2, B3, etc). We cannot consider your application if you do not specify the purpose of the requested contribution.

The total amount of the Financial plan should match the total amount of the Budget.

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